Schmidt Futures is looking for a Community Specialist to join our Community team and manage the planning and execution of a wide range of convenings with various program teams across the organization.

Reporting to the Senior Manager & Head of Community, the Community Specialist will be responsible for planning and producing best in class, consistent, community-driven, and action-oriented convenings from start to finish. As the organization’s programs continue to form and evolve, this role will work hand-in-hand with program leadership teams to produce the vision and goals of each respective convening consistent with those of the organization. As we continue to grow our exceptional community of diverse talent and high potential individuals across all program teams, this role will set the stage for opportunities to connect, engage, and maintain strong relationships. The Community Specialist’s role will include:

  • Developing standard timelines and program needs based on the calendar of events across the Program Teams
  • Sourcing and managing all external needs as well as collaboratively determining internal needs for each convening
  • Working closely with the Community Team and Program Teams to execute convenings that emulate SF and program OKRs accordingly


Key responsibilities 

Develop convenings 

  • Create and communicate a detailed work plan, run-of-show, & staffing plan for each convening
  • Work directly with program teams to determine what resources are needed to meet their goals practically and efficiently and build out the aesthetic design accordingly
  • Manage event budget implementation, drive contract negotiation with venues, hotels & vendors, and ensure timely payment processing
  • Source & manage external vendors to include on-site labor as needed
  • Work with venue(s) to create & deliver on all associated event logistics (BEO’s, COI’s and other subjective requirements as needed)

Execute convenings

  • Act as the point of contact for all external vendors to ensure successful installations that meet SF standards and specific team requirements
  • Manage all load-in and load-out logistics on-site with the venue and external vendors
  • Ensure smooth and effective A/V logistics are in order throughout the convening
  • Sourcing all additional materials needed for each convening and ensuring that they are properly received and distributed as needed on-site as well as stored or returned accordingly following each convening


Knowledge, skills, and abilities 

Some of the desired capabilities include:

  • Energetic and enthusiastic collaborator
  • Exceptional vendor relationships and networks as well as the ability to source and maintain new vendor relationships in new locations as needed
  • Advanced administrative, organizational, and time management skills
  • Experience using an event-driven database (Airtable preferred)
  • Excellent verbal and written communication
  • Experience interacting with C-Level Executives
  • Proven ability to build strong and successful relationships to support and help colleagues effectively
  • Ability to maintain a high degree of confidentiality, professionalism, poise, tact, and diplomacy to accomplish work objectives



Applicants must have:

  • 5+ years of event production experience
  • Strong ability to prioritize tasks, manage budgets / deadlines, and think on your feet creatively and efficiently in fast-paced environments
  • Ability to swiftly shift gears and execute on alternate solutions as needed
  • Effective communication skills in a highly collaborative environment
  • Strong attention to detail
  • Strong integrity and ability to maintain confidentiality at the highest levels
  • A bachelor’s degree or equivalent from an accredited institution
  • Be based at the Schmidt Futures offices in New York and be able to travel within the U.S. and internationally on a regular basis as needed following company policy and permitting circumstances


About Schmidt Futures 

Schmidt Futures is a philanthropic initiative, founded by Eric and Wendy Schmidt, that finds exceptional people and helps them do more for others together.  We knit talent into networks, bet on the most promising ideas through diverse forms of competition and support, and equip people to scale through partners and modern tools. To realize this vision, Schmidt Futures uses a broad set of tools — including gifts, grants, investments, and startup activity — for charitable, educational, and commercial efforts with a public purpose. Our initiative brings together the efforts of various charitable and non-charitable entities to improve our potential impact by making diverse types of capital available to the efforts we support.

Schmidt Futures is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Schmidt Futures does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability, age, military or veteran status, or any other basis protected by applicable local, state, or federal laws or prohibited by Company policy. Schmidt Futures also strives for a healthy and safe workplace and strictly prohibits harassment of any kind.